5 ways to work smarter in your fleet
Today’s fleet technology is all about helping you streamline processes and work smarter, not harder. But we can still take responsibility for finding ways to get the most out of our fleet technology and tools to drive up productivity.
If you’re looking for ways to work faster, better, and save money in your fleet next year, review our top five tips so you can reach your productivity goals.
1. Centralize information
Keep everyone on the same page and have one source of truth in your operations by centralizing your fleet data and information. Telematics software is a great place to start by having driver scorecards, reports, vehicle maintenance records, and fuel use data all in one place.
Centralizing your fleet’s information will help cut administrative time down as you only have to update information in one place and that time can be allocated to more important tasks.
2. Automate processes
From vehicle calibrations to reporting, automate as much as you can to improve productivity within your fleet. We specialize in vehicle calibrations or tuning to update your vehicle’s engine software to perform better, use fuel more efficiently by lowering idle RPM, and installing speed limiters to automatically keep drivers within the safe limit.
Many telematics solutions offer automatic reports or customizable dashboards so you have the right information right in front of you instead of compiling the report yourself – saving valuable time in your day.
Finally, telematics solutions offer driver scorecards and many have alerts so drivers know when their score is in danger or they’ve done something they shouldn’t have. This can help automate driver training instead of having them sit back down in the classroom or having to manually pull their scorecard and reviewing it with them.
3. Stay on schedule
Keeping up with your fleet vehicles’ regularly scheduled preventative maintenance is one of the most important aspects of keeping up productivity in your fleet.
Another way you can stay on schedule is utilizing your telematics software’s trip records or breadcrumbs. This shows you which drivers are on schedule and on time and can even help you plan more efficient routes or work site clusters for improved productivity in the future.
4. Put safety at the forefront
Unscheduled downtime, harsh driving behaviors, and accidents put your fleet and your drivers at risk which could lead to increased insurance premiums and payouts, costly repairs, and time back in training for drivers.
Make safety an integral part of your fleet’s operations and at the center of everything your employees do. Perhaps that means implementing a reward system or gamifying driver behaviors to encourage drivers to adopt safer habits or that includes creating a safety committee or team who takes the charge and rewards their colleagues for good behavior. Set up policies so that safety is simply a part of everything they do in their job and be clear about the consequences of breaking those policies.
5. Look for blind spots
Cut costs by analyzing average spend across your operations and look for areas of opportunity to reduce those expenses. Telematics software can help you find patterns like excessive idling, unnecessarily long routes, harsh driving behaviors, and unplanned maintenance which can lead to higher than usual business expenditures.
Look at month-over-month and year-over-year data to make sure it’s a pattern and not an outlier to find real cost-savings in your fleet.
Want more ideas for how to improve your fleet’s operations? Download our free guide to preparing for 2020 by optimizing four key areas of your operations!